Vacancies

Who are we?

Founded in 1924, Irving Oil is a family-owned company specialising in the refining and marketing of finished energy products, with operations throughout Eastern Canada, New England and Ireland. Our company is known for its commitment to customer service, safety, environmental responsibility and our contribution to the communities where we live and work.

Top Oil, our Irish Sales & Marketing business, became part of the Irving Oil family in 2019. Headquartered in Dublin, Top Oil provides a true end-to-end solution – from port to pump and all the points in between, ensuring the best quality product for Irish industry, businesses, farms, homes and motorists across 32 counties.

Here's what you can expect from us:

When you're a part of our team, you'll see how we bring good energy to our business and our employees. Across the markets we serve, our teams share the value that people matter – employees, customers and community. Every day, we strive to make a difference in the places we serve and the communities we call home. It is an important part of who we are as a company and something we all work hard to do every day. Our collaborative approach, commitment to diversity and inclusion along with our safety-first culture helps reinforce our internal brand position where People Matter. That's why we're dedicated to the development of our employees, so that they can reach their career goals.

The Specialist – Contracts and Procurement is responsible for executing the procurement and contracting activities of the Top Oil Business to ensure that required goods and services are sourced in a timely manner while ensuring quality, cost effectiveness and appropriate risk management.

The Specialist supports tendering for supply & services and the development and contractual administration of subsequent Contracts. The Specialist also supports the gathering and analysis of market intelligence and develops, implements and maintains measurement systems monitoring price movement, supplier performance, savings and capital purchases. The Specialist also ensures best practice and corporate alignment in the areas of Procurement & Contract Management.

Key Responsibilities:

General:

• Provide timely and cost-effective fulfilment of Top Oil’s procurement and contracting needs, ensuring that quality and safety are achieved, and that commercial and operational risk are minimized/mitigated.

• Conduct and maintain Commercial Management of Key Contracts through the full life-cycle (development of contract strategy, sourcing/tendering, negotiations, T&Cs, implementation, account maintenance and performance monitoring).

• Provide support and guidance to the Business in sourcing, selecting and prequalifying Suppliers & Contractors and bidding/awarding of Contracts.

• Ensure compliance with relevant policies, standards and key procedures and minimize risk and cost exposure.

• Maintenance of contract files to document all agreements and negotiations, predetermine strategy for upcoming contracts, and to support required audit activity.

• Build strong internal and external networks and attain the highest level of customer service.

• Strive to achieve excellence in all aspects of contracts: planning, negotiation, execution and implementation.

• Drive continuous improvement efforts to maximise value/savings, minimise risk, and to optimise and streamline the contracting process.

Specific Responsibilities:

• Analyse, categorise, and understand historic and forecast spend profile.

• Develop and maintain market intelligence.

• Develop and execute Sourcing Strategies.

• Research, identify & prequalify new Vendors based on cost, quality, HSE, service, solvency, reputation etc.

• Manage Vendor relationship and performance – act as escalation point for any issues.

• Commercial management of contracts.

• Collaborate across the Supply Management function to ensure alignment and to learn and apply best practices.

Sourcing & Contracting

• Advise and assist in the review and preparation of scopes of work.

• Prepare tender documentation including pricing mechanisms.

• Drive formal tender/RFI process:

• Prepare contract documents incorporating the effect of all negotiations, clarifications and qualifications.

• Implement new contracts and ensure effective hand over to and understanding of contract & commercial terms by business stakeholders.

• Manage stakeholder communications regarding Contract changes.

• Develop sound, fit for purpose contracts to the schedule requirements of the Business, using approved contract templates when possible; engage Legal when required to develop master agreements, call-offs, etc.

Other ad-hoc Supply Management activities as directed by Supply Manager

Qualifications

• Degree in Business, Supply Chain, or relevant discipline or equivalent combination of education and experience

• Additional qualifications in Contracting and Commercial Management are an advantage.

Experience:

5+ years’ experience of:

• Sourcing and Contracting in an Engineering/Commercial environment.

• Managing rated and fixed price contracts, account settlements etc.

• Experience of Contracting in the Construction or Retail sector is an advantage.

• Contract drafting and negotiation of contract terms.

• Market research and analysis for different goods and services categories.

Critical Skills:

• Strong commercial acumen and negotiation skills as well as proven technical skills in contract implementation, planning & execution.

• Good presentation and interpersonal skills; demonstrated ability to communicate and influence third parties.

• Strong project management skills with the ability to establish priorities, manage to planned outcomes and clearly document & communicate results.

• Excellent computer skills and MS/Office suite.

• Self-motivated, enthusiastic with ability to work as part of a Team

• Capable, resourceful and efficient with a continuous improvement mindset

Key Competencies:

• Confident/capable when engaging with Suppliers and internal stakeholders

• Demonstrated competency in sourcing practices, negotiation and commercials. Knowledge & understanding of commercial frameworks and contract terms & conditions

• Highest standards of ethics & integrity

• Proven self-motivator who sets clear direction and priorities.

• Ability to coordinate multiple activities, prioritise tasks, respond quickly to stakeholders and resolve conflicting priorities in an efficient manner.

• Ability to manage change in complex environments.

• Demonstrated ability to develop wide and diverse networks & to foster effective teamwork and collaboration.

• Innovative & responsive with a passion for continuous improvement.

• Fosters collaboration and teamwork

• Resourceful

Top Oil supports a diverse and inclusive work environment and welcomes applications from all qualified applicants.