Vacancies

Who are we?

Founded in 1924, Irving Oil is a family-owned company specializing in the refining and marketing of finished energy products, with operations throughout Eastern Canada, New England and Ireland. Our company is known for its commitment to customer service, safety, environmental responsibility and our contribution to the communities where we live and work.

Top Oil, our Irish Sales & Marketing business, became part of the Irving Oil family in 2019. Headquartered in Dublin, Top Oil provides a true end-to-end solution – from port to pump and all the points in between, ensuring the best quality product for Irish industry, businesses, farms, homes and motorists across 32 counties. 

Here's what you can expect from us:

When you're a part of our team, you'll see how we bring good energy to our business and our employees.  Across the markets we serve, our teams share the value that people matter – employees, customers and community.   Every day, we strive to make a difference in the places we serve and the communities we call home. It is an important part of who we are as a company and something we all work hard to do every day. Our collaborative approach, commitment to diversity and inclusion along with our safety-first culture helps reinforce our internal brand position where People Matter. That's why we're dedicated to the development of our employees, so that they can reach their career goals.

What you can expect in a typical day:

The Irish Sales and Marketing business (Top Oil) is on a journey to become the industry leader and with the appointment of exceptional Depot Lead for our Depots across the country that will support the growth of our team and deliver the results that will no doubt take us to the next level.

Key Responsibilities:

Main Duties/ Responsibilities:

• Work with a team of drivers to ensure that they are adequately trained and capable of performing their roles. Support with recruitment, training and remuneration while maximizing driver and vehicle utilization
• Monitor and ensure the smooth running of customer depot deliveries
• Support and analyze key performance indicators and operational metrics by focusing on maximizing profit; such as driver utilization, vehicle utilization – Meet with drivers monthly to discuss
• Oversee the customer service experience by monitoring all incoming calls and ensuring that all customer queries are dealt with and resolved in an efficient manner
• Oversee and ensure that all accounts are managed by completing a daily lodgment for depot and yard, entering and applying cash to the correct customer account, entering discounts & credit notes and investigating any discrepancies
• Understanding the drivers stock sheet and querying any discrepancies that may occur
• Monitoring drivers sheets to ensure daily dips are completed by the drivers and highlighting any issues directly to them
• Manage the Domestic and Commercial ledger and ensure accounts are paid within terms
• Working with the Regional Credit Control Manager and Depot Manager to ensure any action as required is taken
• Ensure a high standard of safety is maintained, managed and reported
• Support and lead on all HSA/regulatory and compliance matters in the depot
• Identifying areas where training is needed and ensure training is organized e.g. JDE training, phone skills, driver training
• Develop and manage the performance management process for each individual in the depot
• Act as a mentor, professional leader and brand ambassador whilst encouraging the company ethos
• Foster an atmosphere where employees feel comfortable in approaching you about concerns or ideas that they might have.
• Maintaining a proper level of discipline and adhering to employee relation’s procedures
• To complete ad hoc administration duties as required to ensure the smooth running of the depot

What you’ll need to succeed:

• Have a good understanding of the operation and its different functions.
• Have a track record of successful continuous improvement initiatives and results with a focus on the industry and its competitors.
• Strong knowledge of transport legislation in Ireland
• Strong capability to multi-task and work in a fast-paced environment.
• Strong interpersonal and negotiating skills.
• Excellent communication skills 
• Must be effective at problem solving and making decisions.
• Must be highly organized and be able to prioritize effectively.

Professional skills:

• Ability to communicate effectively with all levels within the organization and influence
• Ability to understand and develop business cases, understand cost/benefit models and ability to take calculated risks
• Capability to lead change
• Ability to champion Irving Oil’s/Top Oils values, goals and objectives. 
• Strong judgment and ability to identify critical situations and respond accordingly.
• Ability to lead and manage a team

Education and experience

• Post-secondary education required 
• 3 years plus – working in an operations environment

Irving Oil supports a diverse and inclusive work environment and welcomes applications from all qualified applicants.

Who are we?

Founded in 1924, Irving Oil is a family-owned company specializing in the refining and marketing of finished energy products, with operations throughout Ireland, Eastern Canada and New England. Our company is known for its commitment to customer service, safety, environmental responsibility and our contribution to the communities where we live and work. 

Top Oil, our Irish Sales & Marketing business, became part of the Irving Oil family in 2019. Headquartered in Dublin, Top Oil provides a true end-to-end solution – from port to pump and all the points in between, ensuring the best quality product for Irish industry, businesses, farms, homes and motorists across 32 counties.

Top Oil has a vacancy for an Oil Tanker Driver.

If you hold a current C Licence, ADR/Hazchem qualifications and are customer service focused, motivated and enthusiastic and are looking for an opportunity to further your career, please apply!

Primary Purpose of the Role: To load, transport and deliver oil in a prompt, professional and safe manner in accordance with Company and legal standards. To ensure truck and maintenance schedules/paperwork are completed accurately and on time.

The Job:

Customers:

• To treat all customers in a professional and courteous manner.
• To provide all customers with a safe and professional service in accordance with company delivery procedures
• Maintain good relations with existing customers
• Promote the company, service and products at all times
• Be alert to sales opportunities and pass relevant leads to the Depot

Vehicles:

• Drive your vehicle is a courteous and safe manner with regard to other road users and in accordance with road legislation and company policies and procedures
• Ensure the best care and use of the Company’s vehicle and equipment
• Report vehicle defects to supervisor immediately

Vehicle Loading And Delivery:

• Load/unload your vehicle safely in accordance with Company procedures and legal standards.
• Deliver oil to customers in a safe efficient manner in accordance with Company procedures.
• At all times handle oil giving due care and regard to the environment.
• Load your vehicle taking into consideration delivery route and load distribution required for each day.
• Report any spillage immediately to your supervisor, attempt to contain the spillage in accordance with Company standards

Administration:

• Complete the drivers stock reconciliation sheet on a daily basis
• Complete a loading docket for each loading to your truck
• Dip vehicle tanks daily or as required and ensure all stock figures are accurate and correct
• Ensure all delivery dockets are kept in an orderly fashion and handed into the office at the end of each day
• Complete daily and weekly vehicle checklists as required
• Read the Company Drivers Handbook carefully and follow the guidelines as required
• Complete detailed written incident reports

Cash:

• Ensure all cash received from customers is crosschecked with your daily reconciliation sheet and handed into the depot daily

Other

• At all times carry out all operational aspects of job with regard to documented company policies, procedures and safety information contained in the Drivers Handbook and other Company documents
• Avoid loss or damage to goods or property
• Participate in all company training and awareness programmes

Experience and Qualifications

• Must hold a current C License
• ADR / Haz Chem certificate is essential
• CPC Certificates essential
• Experience in the Logistics / Freight or Ideally Oil industry is essential

Personal Characteristics, Knowledge & Skills

• Strong customer service skills and professional demeanor.
• Strong time management skills.
• Ability to follow Health and Safety regulations.
• Strong interpersonal skills, ability to work harmoniously with people at all levels within the organisation

Top Oil supports a diverse and inclusive work environment and welcomes applications from all qualified applicants

Who are we?

Founded in 1924, Irving Oil is a family-owned company specializing in the refining and marketing of finished energy products, with operations throughout Ireland, Eastern Canada and New England. Our company is known for its commitment to customer service, safety, environmental responsibility and our contribution to the communities where we live and work. 

Top Oil, our Irish Sales & Marketing business, became part of the Irving Oil family in 2019. Headquartered in Dublin, Top Oil provides a true end-to-end solution – from port to pump and all the points in between, ensuring the best quality product for Irish industry, businesses, farms, homes and motorists across 32 counties.

Top Oil has a vacancy for an Oil Tanker Driver.

If you hold a current C Licence, ADR/Hazchem qualifications and are customer service focused, motivated and enthusiastic and are looking for an opportunity to further your career, please apply!

Primary Purpose of the Role: To load, transport and deliver oil in a prompt, professional and safe manner in accordance with Company and legal standards. To ensure truck and maintenance schedules/paperwork are completed accurately and on time.

The Job:

Customers:

• To treat all customers in a professional and courteous manner.
• To provide all customers with a safe and professional service in accordance with company delivery procedures
• Maintain good relations with existing customers
• Promote the company, service and products at all times
• Be alert to sales opportunities and pass relevant leads to the Depot

Vehicles:

• Drive your vehicle is a courteous and safe manner with regard to other road users and in accordance with road legislation and company policies and procedures
• Ensure the best care and use of the Company’s vehicle and equipment
• Report vehicle defects to supervisor immediately

Vehicle Loading And Delivery:

• Load/unload your vehicle safely in accordance with Company procedures and legal standards.
• Deliver oil to customers in a safe efficient manner in accordance with Company procedures.
• At all times handle oil giving due care and regard to the environment.
• Load your vehicle taking into consideration delivery route and load distribution required for each day.
• Report any spillage immediately to your supervisor, attempt to contain the spillage in accordance with Company standards

Administration:

• Complete the drivers stock reconciliation sheet on a daily basis
• Complete a loading docket for each loading to your truck
• Dip vehicle tanks daily or as required and ensure all stock figures are accurate and correct
• Ensure all delivery dockets are kept in an orderly fashion and handed into the office at the end of each day
• Complete daily and weekly vehicle checklists as required
• Read the Company Drivers Handbook carefully and follow the guidelines as required
• Complete detailed written incident reports

Cash:

• Ensure all cash received from customers is crosschecked with your daily reconciliation sheet and handed into the depot daily

Other

• At all times carry out all operational aspects of job with regard to documented company policies, procedures and safety information contained in the Drivers Handbook and other Company documents
• Avoid loss or damage to goods or property
• Participate in all company training and awareness programmes

Experience and Qualifications

• Must hold a current C License
• ADR / Haz Chem certificate is essential
• CPC Certificates essential
• Experience in the Logistics / Freight or Ideally Oil industry is essential

Personal Characteristics, Knowledge & Skills

• Strong customer service skills and professional demeanor.
• Strong time management skills.
• Ability to follow Health and Safety regulations.
• Strong interpersonal skills, ability to work harmoniously with people at all levels within the organisation

Top Oil supports a diverse and inclusive work environment and welcomes applications from all qualified applicants

Who are we?

Founded in 1924, Irving Oil is a family-owned company specialising in the refining and marketing of finished energy products, with operations throughout Eastern Canada, New England and Ireland. Our company is known for its commitment to customer service, safety, environmental responsibility and our contribution to the communities where we live and work.

Top Oil, our Irish Sales & Marketing business, became part of the Irving Oil family in 2019. Headquartered in Dublin, Top Oil provides a true end-to-end solution – from port to pump and all the points in between, ensuring the best quality product for Irish industry, businesses, farms, homes and motorists across 32 counties.

Here's what you can expect from us:

When you're a part of our team, you'll see how we bring good energy to our business and our employees. Across the markets we serve, our teams share the value that people matter – employees, customers and community. Every day, we strive to make a difference in the places we serve and the communities we call home. It is an important part of who we are as a company and something we all work hard to do every day. Our collaborative approach, commitment to diversity and inclusion along with our safety-first culture helps reinforce our internal brand position where People Matter. That's why we're dedicated to the development of our employees, so that they can reach their career goals.

What you can expect in a typical day:

The terminal is located at two different sites and is an Upper Tier COMAH site (Chemicals Act - Control of Major Accident Hazards Regulations). With large storage tanks supplied by ships using the facilities at Dublin port jetties, product is pumped into storage from the jetty, stored in tanks and then loaded onto road tankers for distribution by road.

As Terminal Assets Manager, you will be responsible for ensuring compliance with relevant legislation and the management of the design, budgeting, procurement and implementation of all terminal maintenance and capital projects. The ideal candidate will thrive in an environment that is highly structured, controlled and where the team operates in a cohesive and responsive manner. You will ensure that projects are managed in a safe and efficient manner, to enable the import by ship and road, storage, and discharge of fuels to our downstream customer business. You will at all times maintain excellent standards of safety performance and standards and look for continued improvement and efficiencies where possible.

Main Duties/ Responsibilities

EHS

• • Ensure all required EHS regulatory compliance is addressed throughout the terminal and that all safety policies, procedures and assessments are maintained and reviewed periodically
• • Promote a culture of Zero incidents through active engagement and near miss reporting, as well as supporting safety initiatives that will ensure the Company objective of safe and efficient operations
• Liaise with relevant regulatory bodies such as local authorities, Health and Safety Authority, Environmental Protections Agency and competent bodies as required
• Support the design, implementation and coordination of training modules and the rollout of EHS training programmes as required within the terminal.
• Ensure that there are effective Emergency plans and procedures in place
• Ensure that Management of Change procedures are up to date and effective
• Collaborate with the Terminal Team to achieve and maintain an excellent safety culture

Projects

• • Management of assigned Terminal maintenance and capital projects, which require liaison and approval with multiple disciplines within the business and with external consultants.
• Manage external consultants and procure engineering and specialty maintenance services as required
• Ensure effective project management and compliance in relation to COMAH, ATEX and Safety, Health and Welfare at Work (General Application) Regulations
• Perform risk assessments and site-specific inspections to ensure compliance with all EHS work permits, policies and regulatory requirements. • Capital expenditure planning, budget management & cost control will form part of the normal project and operational activity.

Desirable Skills and Experience

• Project management experience managing technical projects in a safety critical role
• EHS experience, especially in the area of legal compliance and risk assessment
• Ability to work under pressure, multi-task and make considered decisions
• Be analytical and realistic in the interpretation of information for future plans
• Capital expenditure planning, budget management & cost control
• Knowledge of COMAH, ATEX & Safety, Health and Welfare at Work (General Application) Regulations

Qualifications

• EHS qualification desirable
• Technical / Engineering qualification desirable

THIS JOB DESCRIPTION MAY BE AMENDED AND ADDITIONAL TASKS AND DUTIES

ADDED FROM TIME TO TIME

Irving Oil supports a diverse and inclusive work environment and welcomes applications from all qualified applicants.

Who are we?

Founded in 1924, Irving Oil is a family-owned company specialising in the refining and marketing of finished energy products, with operations throughout Eastern Canada, New England and Ireland. Our company is known for its commitment to customer service, safety, environmental responsibility and our contribution to the communities where we live and work. 

Top Oil, our Irish Sales & Marketing business, became part of the Irving Oil family in 2019. Headquartered in Dublin, Top Oil provides a true end-to-end solution – from port to pump and all the points in between, ensuring the best quality product for Irish industry, businesses, farms, homes and motorists across 32 counties. 

Here's what you can expect from us:

When you're a part of our team, you'll see how we bring good energy to our business and our employees. Across the markets we serve, our teams share the value that people matter – employees, customers and community. Every day, we strive to make a difference in the places we serve and the communities we call home. It is an important part of who we are as a company and something we all work hard to do every day. Our collaborative approach, commitment to diversity and inclusion along with our safety-first culture helps reinforce our internal brand position where People Matter. That's why we're dedicated to the development of our employees, so that they can reach their career goals.

The Specialist – Contracts and Procurement is responsible for executing the purchasing and contracting activities of the Top Oil Business to ensure that required goods and services are sourced in a timely manner while ensuring quality, cost effectiveness and appropriate risk management.

The Specialist supports tendering for supply & services and the development and contractual administration of subsequent Contracts. The Specialist also supports the gathering and analysis of market intelligence and develops, implements and maintains measurement systems monitoring price movement, supplier performance, savings and capital purchases. The Specialist also ensures best practice and corporate alignment in the areas of Contracting, Prequalification, Delivery Planning & Procure- to-Pay (P2P).

Key Responsibilities:

General:

• Provide timely and cost-effective fulfilment of Top Oil’s procurement and contracting needs, ensuring that quality and safety are achieved, and that commercial and operational risk are minimized/mitigated.
• Conduct and maintain Commercial Management of Key Contracts through the full life-cycle (development of contract strategy, sourcing/tendering, negotiations, T&Cs, implementation, account maintenance and performance monitoring).
• Provide support and guidance to the Business in sourcing, selecting and prequalifying Suppliers & Contractors and bidding/awarding of Contracts.
• Ensure compliance with relevant policies, standards and key procedures and minimize risk and cost exposure.
• Maintenance of contract files to document all agreements and negotiations, predetermine strategy for upcoming contracts, and to support required audit activity.
• Build strong internal and external networks and attain the highest level of customer service.
• Strive to achieve excellence in all aspects of contracts: planning, negotiation, execution and implementation.
• Drive continuous improvement efforts to maximise value/savings, minimise risk, and to optimise and streamline the contracting process process.

Specific Responsibilities:

• Analyse, categorise, and understand historic and forecast spend profile.
• Develop and maintain market intelligence.
• Develop and execute Sourcing Strategies.
• Research, identify & prequalify new Vendors based on cost, quality, HSE, service, solvency, reputation etc.
• Manage Vendor relationship and performance – act as escalation point for any issues.
• Commercial management of contracts.
• Collaborate across the Supply Management function to ensure alignment and to learn and apply best practices.

Sourcing & Contracting

• Advise and assist in the review and preparation of scopes of work.
• Prepare tender documentation including pricing mechanisms.
• Drive formal tender/RFI process:
• Prepare contract documents incorporating the effect of all negotiations, clarifications and qualifications.
• Implement new contracts and ensure effective hand over to and understanding of contract & commercial terms by business stakeholders.
• Manage stakeholder communications regarding Contract changes.
• Develop sound, fit for purpose contracts to the schedule requirements of the Business, using approved contract templates when possible; engage Legal when required to develop master agreements, call-offs, etc.

Other ad-hoc Supply Management activities as directed by Supply Manager

Qualifications

• Degree in Business, Law, Supply Chain, or relevant discipline or equivalent combination of education and experience
• Additional qualifications in Contracting and Commercial Management are an advantage.

Experience:

10+ years experience of:

• Sourcing and Contracting in an Engineering/Commercial environment.
• Managing rated and fixed price contracts, account settlements etc.
• Experience of Contracting in the Oil & Gas or Retail sector is an advantage.
• Contract drafting and negotiation of contract terms.
• Market research and analysis for different goods and services categories.

Critical Skills:

• Strong commercial acumen and negotiation skills as well as proven technical skills in contract implementation, planning & execution.
• Advanced contract drafting skills with working knowledge of Commercial Contract Law and its use in establishing contracts and negotiating settlements.
• Good presentation and interpersonal skills; demonstrated ability to communicate and influence third parties.
• Strong project management skills with the ability to establish priorities, manage to planned outcomes and clearly document & communicate results.
• Excellent computer skills including knowledge of P2P functionality and MS/Office suite.
• Self-motivated, enthusiastic with ability to work as part of a Team
• Capable, resourceful and efficient with a continuous improvement mindset

Key Competencies:

• Confident/capable when engaging with Suppliers and internal stakeholders
• Demonstrated competency in sourcing practices, negotiation and commercials. Knowledge & understanding of commercial frameworks and contract terms & conditions
• Highest standards of ethics & integrity
• Proven self-motivator who sets clear direction and priorities.
• Ability to coordinate multiple activities, prioritise tasks, respond quickly to stakeholders and resolve conflicting priorities in an efficient manner.
• Ability to manage change in complex environments.
• Demonstrated ability to develop wide and diverse networks & to foster effective teamwork and collaboration.
• Innovative & responsive with a passion for continuous improvement.
• Fosters collaboration and teamwork

Top Oil supports a diverse and inclusive work environment and welcomes applications from all qualified applicants.